You can now browse to the item that you want to retrieve. After you have finished working with your archive file, you can close it and remove it from the folder tree by right-clicking the icon for the archive file, then choose "Close" from the popup menu. Special Notes Note that, if you copy an archived Personal Folders.
Outlook requires write access to open a. Even archives must be stored on a medium that you can write to. Don't use the "Import and Export" command on the "File" menu to retrieve an archive. That permanently restores the archived items back into the folder tree, which defeats the purpose of the archive. This Wizard allows you to create sets of sophisticated rules that filter and manipulate your e-mail. You can filter messages to delete spam, for example, or you might automatically make copies of incoming mail messages and store them into folders named for the sender.
We'll use the latter as an illustration. The Rules Wizard window is divided into three areas: a listing of the existing rules, a window showing the details of the currently selected rule, and a set of buttons. To create a new rule, click the "New" button.
Another window appears to walk you through the rule-generation process. The first step is to identify the kind of message or event that you want to take action on. For example, to filter incoming e-mail messages, select "Check messages when they arrive".
Note that you can also check messages that you send, or take actions on a number of variations of these. You should look over the full set of options presented in each step of rule-making to get an idea of the richness and power of the Wizard. Click "Next" to move on to the next step. Now we test the arriving message to identify it and to decide what the Wizard should do with it. If you want to save messages from a particular person, for example, check "From people or distribution list".
This condition is added to the rule, visible in the "Rule Description" window. Click on the highlighted phrase "people or distribution list". Your address book will pop open and you can select the person whose e-mail you want to watch for. Click "OK" to exit the address book; the rule should now show the address you selected. Click "Next" to specify what to do with the message. For our example, check "Move a copy to the specified folder". Click the highlighted phrase "specified" in the rule, and a browse list of Outlook folders appears.
Select the folder that you want to save to or use the "New" button to create a new folder and click "OK". The folder name now appears in the rule. Click "Next" again. You can now specify exceptions to the rule.
If this correspondent tends to forward bad jokes, for example, you might want to choose "except if the subject contains certain words" and enter the word "joke". Messages from this person with "joke" in the subject would now not be saved. It is a good idea to go through each folder individually and check for messages with attached files. When you send a message with an attached file, the attachment is saved in your Sent Items folder, along with the message.
When you receive a message with an attachment, it is saved in your Inbox and then saved in the Deleted Items folder after you delete it. If you save the message and attachment to another folder in your Exchange server mailbox, it counts against your quota. The best way to deal with a buildup of large attachments is to save each attached file locally, then remove it from the original message.
If you need to re-send the attached file, open a new message to the recipient, and click the attachment button it looks like a paper clip. Alternatively, from the Insert menu, you can select File Then find the directory in which the file was saved locally, select the file to be attached, and click the OK button. To check the size of messages and attachments in Outlook 97, you need to add the "Size" column to your Inbox view.
To do so, follow the directions below:. A personal folder file is a file that is located on your computer's hard disk with a. Personal folder files can contain objects such as other personal folders, messages, forms, and files. Some shortcuts on the Outlook Bar may no longer work. Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed. Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new.
Select the View or change existing email accounts check box, and then select Next. Under Types of storage , select Personal Folders file. Browse through the folders to the new location for your.
Under the Deliver new email to the following location list, select the Personal Folders file that was just added, and then select Finish. To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. Some of the shortcuts on the Outlook Bar may no longer work.
Do you want Outlook to recreate your shortcuts? All shortcuts you have created will be removed. If these methods did not help you, you might want to ask someone you know for help. Or, if you use Outlook with Exchange Server, you might want to contact the Exchange Server administrator for help. You can also use the Microsoft Customer Support Services website to find other solutions.
Some services that the Microsoft Customer Support Services website provides include the following:. Search technical support information and self-help tools for Microsoft products. If you continue to have questions after you use these Microsoft websites or if you cannot find a solution on the Microsoft Support Services Web site, contact Microsoft Support.
Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. How to manage. Please rate your experience Yes No. Any additional feedback? See the "References" section for links to other articles and suggestions for solutions. For versions of Outlook newer than Outlook , see Find and transfer Outlook data files from one computer to another. Moving a. Note If you see the Pick a category screen, click User Accounts , and then continue to step 3.
Note If you have more than one Personal Folders Service in your profile, you must back up each set of. If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service. Move to the "References" section for information about how to create a. If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server.
Try using the instructions in the How to back up. Note Because the. Note If the Location field contains the word Online or a path to a file that has the file name extension. If the Location field contains a path to a file that has the file name extension. To back up the data, see the How to make a backup copy of a.
Note If the Name field contains the word "Mailbox" followed by an email name, Outlook stores data in folders on the Exchange Server. If the field contains the words "Personal Folder" or the name of a set of personal folders or. To back up the data, go to the "How to make a backup copy of a. Note This option might be unavailable on some networks. Note If the field contains the words Personal Folder or the name of a set of personal folders or.
Note Folder design properties include permissions, filters, description, forms, and views. Note Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.
Note Connecting to. Note If you see the Pick a category screen, select User Accounts. Note If you use Microsoft Word as your email editor, signatures are stored in the Normal.
Note The path and file name of your. Note the path and file name of your.
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